The academic honesty violation reporting and appeals process changes when it involves a student who already has one or more violations on their record. The full process for such cases is outlined below.
Process for Reporting and Appealing an Additional Academic Honesty Violation
Disclaimer: This overview of the Addressing Additional Academic Honesty Violations Procedure is supplemental and not intended to conflict with the requirements of PRO-U2100.02C.
| Step | Entity | Task Description |
|---|---|---|
| 1 | Secretary to the Academic Honesty Board | Contacts the Student via email and registered mail to indicate: a) receipt of an additional violation, b) the student is required to appear before the Academic Honesty Board for a hearing, and c) the consequences for failing to attend the hearing |
| 2 | Secretary to the Academic Honesty Board | Schedules the date, time and location of a hearing, and informs the student, instructor (s) and Academic Honesty Board Members within thirty working days of contacting the student regarding the subsequent violation. |
| 3 | Student and Instructor(s) | Submit all background documentation, explanations and any new documentation to be included in the Board’s packets at least ten days prior to the hearing. |
| 4 | Secretary to the Academic Honesty Board | Provides copies of all materials to the student, Academic Honesty Board and instructors. |
| 5 | Academic Honesty Board, Student, Instructor(s), Secretary to the AHB | Conducts and attends hearing. Hearing consists of student’s explanation, clarification from instructor(s), questions from Academic Honesty Board and final statements from the student and instructor(s). *The student’s attendance is mandatory. If the student does not attend, the Academic Honesty Board will still meet to determine an appropriate sanction. *If the instructors are unable to attend, the Chair/Director may appear instead. *If the instructor chooses not to attend, all evidence in the original violations will be considered as their statement(s), but should be aware that not attending is likely to affect the nature of the discussion and final outcome. |
| 6 | Academic Honesty Board | Discusses the case and determines the appropriate sanction(s) commensurate with the severity of all current and prior offenses, as well as deadlines for any additional sanctions. |
| 7 | Academic Honesty Board | Composes decision letter with detailed findings, decision and deadlines for any sanctions. |
| 8 | Secretary to the Academic Honesty Board | Sends the decision letter via email and registered mail to the student. |
| 9 | Secretary to the Academic Honesty Board | Sends copies to the Registrar’s Office, instructors and Academic Honesty Board |
| 10 | Student or Instructor | May appeal to the Provost and Vice President for Academic Affairs within five working days of the notification date of the decision of the AHB. The appeal must include relevant documentation attached to the email and be sent to provost.office@wwu.edu and AcademicHonestyBoard@wwu.edu |
| 11 | Provost and VP for Academic Affairs | Makes final determination on the appeal of the decision of the Academic Honesty Board |
| 12 | Provost and VP for Academic Affairs | Composes decision letter within fifteen working days of submission of the appeal. *There is no further appeal possible as the Provost makes the final decision. The student shall comply with the final determination or be subject to further sanctions as described below. |
| 13 | Secretary to the Academic Honesty Board | Sends Provost’s Decision letter via email and registered mail to the student. |
| 14 | Secretary to the Academic Honesty Board | Sends copies to the Registrar’s Office, instructors and Academic Honesty Board |
| 15 | Student | Complies with all sanctions within specified deadlines. Failure to do so could result in charges under Students Rights and Responsibilities Code, including registration holds, suspensions or expulsion. |
| 16 | Secretary to the Academic Honesty Board | Monitors timely completion of sanctions by working closely with the student. Notifies Associate Dean of Student Life if the student fails to meet deadlines. |
Contact Information
Contact Melinda Assink (x3480) for general questions about reporting or appealing an alleged Academic Honesty violation.